How do you write a professional thank you email?
Pick your method of contact.
Choose your recipients.
Make it legible.
Use a professional tone.
Address the recipient appropriately.
State the purpose of your writing.
Refer to specific details from your meeting.
Highlight your qualifications.
How do you write a thank you letter after an interview?
Hi [Interviewer Name], Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I'm very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.
Should I send thank you email?
While mailing a handwritten or typed letter used to be the expectation, 94% of HR managers agree it's perfectly appropriate to send a thank-you note via email. Even if you have contact information to text or reach people on the hiring team via social media, don't use these methods to send your thank-you notes.
Usually, the sender simply wants to know that you have seen the email and expects a simple acknowledgement from you. This kind of emails may end with, “Please acknowledge receipt of this message”, “Kindly acknowledge receipt of this email” or “Please acknowledge receipt of this email”.
Allow Me to Introduce Myself.
How are you?
Hope this email finds you well.
I hope you enjoyed your weekend.
I hope you're doing well.
I hope you're having a great week.
3 Times It's Okay to Send a Thank You Email
“Email is definitely appropriate in some instances,” says Swann. Or, if you want to step it up a little, but not too much, she isn't opposed to e-cards.
Open your card with a greeting that addresses your card recipient.
Write a thank you message to express your gratitude.
Add specific details to your thank you card.
Write a forward-looking statement.
Reiterate your thanks.
End with your regards.
Thank you so much for…
Thanks a million…
I want to sincerely thank you for…
I appreciate that you…
Thanks it made my day when…
I can't get over how thankful I am for…
I wanted to give my many thanks for…
Thank you for offering me the opportunity to work at [company name] as [job title]. I sincerely appreciate your time and consideration. I'm happy to accept the [job title] position. As we move forward, I'd like to clarify [your questions about the position].
Be genuine when you express your thanks and keep your tone light and clear.
Stick to the specifics and make sure your manager knows why you're thanking them.
Keep it short and simple and to the point.
Always proofread your notes before sending them out.
Thank them for their time and interest.
Emphasize your interest. Be as specific as possible: say what parts of the job excite you and why.
Enclose your resume and a cover letter to explain your motivation and outline your key selling points.
Keep it short.
I appreciate what you did.
Thank you for thinking of me.
Thank you for your time today.
I value and respect your opinion.
I am so thankful for what you did.
I wanted to take the time to thank you.
I really appreciate your help. Thank you.
Your kind words warmed my heart.
Start with a greeting.
Share your gratitude with specific examples.
Include any details from your conversations.
Close with any additional thoughts or information.
End with a polite closing.
“Thanks for… / Thank you for…”
“Thanks a lot. Thank you so/very much.”
“Thanks a million!”
“Thanks in advance.”
“I really appreciate it. I'm really grateful.”
“That's very kind of you.”
“It meant a lot to me.”
“I can't thank you enough.”
1) Thank you for your message/email/phone call. 2) I hope you are doing well. 3) I hope you had a great weekend. 4) I hope this finds you well.
1 Hi [Name], In all but the most formal settings, this email greeting is the clear winner.
2 Dear [Name], Although dear can come across as stuffy, it's appropriate for formal emails.
4 Hi there,
5 Hello, or Hello [Name],
6 Hi everyone,
Write Straightforward Subject Lines.
Keep the Email Copy Short.
Avoid Introducing Too Many Ideas Together.
End With an Effective Call-to-Action.
Adopt the Right Contact Approach.
I cannot thank you enough.
Words cannot express how much you mean to me.
I am more grateful to you than you'll ever know.
I'm eternally grateful.
You have my deepest thanks.
I'll never forget your support and kindness.
Be Blunt — Like, Really Blunt.
Make Sure It Doesn't Look Like You Have An Ulterior Motive.
Mention Them Casually In A Group Setting.
Tailor It To The Person You're Thanking.
Thank you for your offer of [Job title] at [Company name]. I am delighted to formally accept the offer, and I am very much looking forward to joining the team. As discussed, my starting salary will be [Agreed starting salary], rising to [Increased salary] following a successful probationary period of 3 months.
After accepting the offer verbally, it's a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following: Thanks and appreciation of the opportunity. Written acceptance of the job offer.
Thank you so much.
Thank you very much.
I appreciate your consideration/guidance/help/time.
I sincerely appreciate ….
My sincere appreciation/gratitude/thanks.
My thanks and appreciation.
Please accept my deepest thanks.
Thank you for being the best boss I've ever had.
Working for you makes the job feel less like a job.
You are the best boss ever!
Thank you for being an awesome boss!
I am grateful to have you as my boss.
Have I told you lately that you are the best?
I like having you as my boss.
Say “Thank you.” Say “Thank you,” and give a detailed example of appreciation.
Share a handwritten note. Briefly thank your manager in writing.
Compliment your manager in a group setting.
Thank you! I wanted to let you know how much having you as a boss has meant to me throughout my time here. Your guidance and support have been instrumental in helping me achieve my professional goals, and for that I am forever grateful. All the best.
Yes, you need to send a thank-you note after a job interview. “HR managers and the interview team do actually read them and it shows that a candidate is truly invested in the role and interested in working for the company.”
It's never too late to send a post-interview thank you email but sending one in the first 24 hours after an interview is a superior choice. If you missed the 24-hour timeline send one anyway if you are truly interested.
Express Your Thanks. Show your appreciation for the time they spent with you.
Respond to Unanswered Interview Questions.
Repeat Your Interest in the Position.
Ask Additional Questions.
Edit and Proofread Carefully.
Keep it Short and Simple.
“Thank you for your assistance during this extremely difficult time in our lives. It is greatly appreciated.” “Please thank everyone. It is great there are people that care so deeply for their brothers in need.” “Thank you very much for your extremely generous donation to me and my family.
Do say 'thank you'.
Do share the compliment.
Do receive a toast.
Do be mindful of your nonverbal behavior.
Don't get into a compliment battle.
Don't deny or downplay the compliment.
Don't question or insult the giver.
Don't milk the compliment.
“I am truly so grateful for all you have done, during the hardest time I have ever known.” “Thank you very much for helping us get through this difficult time.” “Again, thank you! Your support was just what we needed to get through – and your staff is amazing!”
Express your gratitude and name the gift or action you received.
Write a sentence or two about how you benefited from the gift or actions.
Conclude by mentioning the next time you hope to speak to or visit with the other person.
You're my best friend.
You're the best friend a person could ever have.
I will always treasure your thoughtfulness and friendship.
I can never repay the gift of your friendship.
You have made my life so much more beautiful with your friendship.