How Do I Write A Volunteer Management Plan?

What are the essential elements of volunteer management?

In this guide, we'll review the essential elements of a strong volunteer management program, including:

  • Volunteer Recruitment.
  • Volunteer Communication.
  • Volunteer Engagement.
  • Volunteer Retention.
  • How do you manage volunteering?

  • Remind yourself what motivates people to volunteer.
  • Ensure you understand the laws which apply to volunteers and how they might affect your group.
  • Review your involving volunteers policy or plan.
  • Make sure you have clear role descriptions for each of your volunteers.
  • How should you plan for managing and coordinating spontaneous volunteers?

    How should you plan for managing and coordinating spontaneous volunteers? Implement a plan to register and place unaffiliated volunteers. Implement a process to determine volunteers' skills, i n t e rests, and ability to do the assigned work. Identify organizations' needs and volunteer opportunities.

    How do I plan a volunteer event?

  • Be clear on the “why” of the volunteer activity.
  • Choose a date and time to maximize attendance.
  • Make volunteer events easy to attend.
  • Have a dedicated volunteer as a point of contact for your event.
  • Promote Your Volunteer Activity.
  • What are the 3 Rs of good volunteer management?

    Volunteers want and need to feel supported and valued during their volunteering. The organisation needs to ensure volunteers are working to the standard required.

    What does a volunteer manager do?

    Volunteer Managers are responsible for selecting, training, and supervising the volunteer staff of an organization. Volunteer Managers typically are responsible for high-level activities and spend a lot of time working independently and making their own decisions.

    What are the three basic elements of volunteerism?


  • SELFLESSNESS… The first element of volunteerism should be selflessness.
  • SACRIFICE… Selflessness leads to sacrifice.
  • SERVICE… Another necessary element of volunteerism is service.
  • What are the considerations that need to be taken into account when using volunteers?


  • To be valued – for the time effort and commitment that they serve.
  • To be respected – and listened to.
  • To receive clear information – about their role as a volunteer.
  • To have an induction – into their projects and its policies and procedures.
  • What can you do to encourage a volunteer to take on a specific position?

  • Get Your House in Order.
  • Decide How You Want to Recruit.
  • Use Your Social Network.
  • Find Your Volunteers.
  • Offer Online Opportunities.
  • Explore Microvolunteering.
  • Communicate Expectations.
  • Make it Enjoyable.
  • What does Voad stand for?

    National Voluntary Organizations Active in Disaster (National VOAD) is the forum where organizations share knowledge and resources throughout the disaster cycle—preparation, response and recovery—to help disaster survivors and their communities.

    How do you build a strong volunteer program?

  • Address real needs in the community.
  • Forge meaningful relationships with community members in need.
  • Connect volunteers with opportunities that match their passions and skills.
  • Regularly evaluate mission, goals, and processes.
  • How do I write a volunteer manual?

  • A clear title with all relevant information (name, address, contact information)
  • A table of contents.
  • Page breaks between sections.
  • Simple, easy-to-read content.
  • Easy-to-read font and colors.
  • Program coordinator contact information for secure communication.
  • How do I make volunteers feel appreciated?

  • Give Them The Bigger Picture.
  • Provide Food For Your Volunteers When They Work.
  • Check In With Your Volunteers.
  • Feature Volunteer Stories On Your Blog/Website.
  • Give Your Volunteers Awards.
  • Give Your Volunteers Small Tokens Of Gratitude.
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